Mental Health Virtual Assistant Billing 101

Everything you need to know as an Online Business Manager, Virtual Assistant or Administrative Support staff for therapists, psychiatrists & nurse practitioners

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Learn everything you need to know about private practice billing, without the hair-pulling frustration of trying to figure it out on your own.


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Course Curriculum

  Bill Like A Boss: Maximize Your Profits Our Community Site
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  Module 11: If Your Clinicians Have Decided to Go All Online or Even Change Pracitic Locations, You Will Need to Change Their Address
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  FAQ Module: Frequently Asked Questions
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  DISCOUNT CODES for Practice Management Platforms
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Your Instructor

Kym Tolson
Kym Tolson
Hello! I’m so glad you’re here. I believe strongly in taking insurance in private practice. I take insurance, mainly, because I want to be able to help people who can not afford private pay rates and need good quality therapy. Also, I really dislike marketing. 🙂I use to have billers do all of my billing and they took 9% of every claim they filed for me. THEN, I realized they were not collecting the money I was owed from my clients. After some investigation, I was staring at a 10-year-old, $12,000 back-balance report! That was the final straw! I had to learn how to bill insurance on my own.

I spent a lot of time figuring out insurance — first for my brick-and-mortar office and now for my online therapy practice. Through trial and error, I learned everything you need to know to implement insurance billing, either for telehealth or in-person therapy. Thanks to taking insurance I now work 100% online. Doing my own billing gives me the flexibility to travel wherever and whenever I want, and still see my clients.

Now I bill 30-40 client hours per week — all insurance clients!

I built these courses to save you the time and hassle of doing all the research and leg work on your own. This is a start to finish course that helps you seamlessly integrate insurance billing into your private practice. Get all the tools you need to succeed in one place and get up and running faster. This course walks you through from the first steps of credentialing, all the way to becoming a billing master!

If you are even thinking about taking insurance, I encourage you to take this course. For a small investment, you will find that there is a whole untapped market just waiting for you to let them in! And if your goal is to go fully online, just know it is more than possible, it is totally doable! (Check out the photo of me working from the beach below!)

Check out what others are saying about this course....

"I just completed Kym Tolson's entire course and holy cow is that sucker filled with tons of fabulous information!! I am so glad that she put this together in one, easy to use, format for those of us that are telemental health providers. This course provides knowledge about the insurance practices for telemental health that legitimizes our practice with a whole new level of professionalism. Thanks so much for creating this for us!!" Dr. Jamie MIller Howard, LMFT, LCAS, CCM

"I’ve taken quite a few courses, but I have to say “WOW”! Highly recommend Kym’s Tolson’s Insurance Billing course for anyone who wants to learn insurance billing for their private practice. This course makes it SO easy! It’s a step by step course, from start to finish, for billing insurance in private practice with a special emphasis on telehealth insurance billing. It answers all of the questions you could possibly ever have about billing. I would have saved myself tons of time and money if I had taken this course before hiring out for insurance billing. Kym is unbelievably friendly, knowledgeable, and approachable. She is the go-to person if you want to have a practice full of very impressed clients because you accept their insurance AND provide telehealth! It's a win all around for everyone. You are awesome Kym!" Moni White

"I love Kym Tolson's Insurance Billing for Private Practice and Telehealth !!!!!!!! HOLY MOLY!!!!! So much information in one place. When I started my online PP after taking Amber Lyda's Step by Step course, I was only going to see self pay clients, but then as I continued to read posts in our online group on FB that therapists were filling up their practices using insurance, I thought I would look into. Taking this course gave me the confidence to pursue insurance. I'm still in the middle of getting credentialed but I have all the information I need from Kym Tolson's course. She provides scripts to use when contacting insurance companies and speaking to clients about their insurance. She provides many tips and tricks that she has used and even her templates for informed consent and PROGRESS notes useful for insurance clients.. I urge you to take this course if you are going to use insurance in your online private practice or are on the fence about using insurance. Money well spent!!!!" Michele Seely, LCSW

"Kym, I was so confused and nervous about all things insurance before your course. I just did my first OON benefits check which resulted ultimately in a happy patient and my full rate. It was not scary at all with your call scripts. I am so glad I can keep returning again and again as I move further in building my practice. Just wanted you to know just how helful you are! Thank you," Jennifer Firard, DBH, LPC, LAC

Testimonials From Our Course Members

Frequently Asked Questions

When does the course start and finish?
The course starts now and never ends! It is a completely self-paced online course - you decide when you start and when you finish.
How long do I have access to the course?
How does lifetime access sound? After enrolling, you have unlimited access to this course for as long as you like - across any and all devices you own.
What if I am unhappy with the course?
We would never want you to be unhappy! If you are unsatisfied with your purchase, contact us in the first 30 days and we will give you a full refund.

Not ready for the course? No problem!! Check out this FREE mini course....

Teach me everything I need to know to bill insurance!

Not ready to sign up for the full-fledged course yet? No problem.

Take my free 5-day Mini-Course Challenge

Day 1: What type of private practice you want to have — brick and mortar, telehealth or a hybrid.

Day 2: If taking insurance in your private practice is right for you.

Day 3: A marketing strategy to network and decide which insurance companies to take.

Day 4: Whether you should do insurance billing yourself or hire billers to do it for you. (Either way this course will teach you important things you need to know!)

Day 5: The first 3 steps to start billing in your private practice and access to my credentialing quickstart guide.